Creating and Managing a Community

A Vacua server is your community's home. This guide covers everything from creating your first server to setting up roles, channels, and moderation.

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Creating a server

1. In the server list (far left), click the + button at the bottom.
2. Choose Create My Own (or pick a template if available).
3. Give your server a name and optionally upload an icon.
4. Click Create — you're now the server owner.

As owner, you have full administrative control over every setting.

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Adding channels

Channels are where conversations happen. There are three main types:

Type	Icon	Purpose
Text	#	Chat, share links, images, files
Voice	🔊	Real-time audio/video conversations
Announcement	📢	One-way broadcast to members

To create a channel:

1. Hover over a category in the left panel and click +.
2. Choose the channel type.
3. Enter a name and optionally set it as private (role-gated).
4. Click Create Channel.

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Organising channels into categories

Categories group related channels and can be collapsed. To create a category:

1. Right-click in the channel list and select Create Category.
2. Name it (e.g. "General", "Support", "Voice Rooms").
3. Drag channels into the category to reorder them.

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Creating roles

Roles define what members can see and do. Think of them as permission bundles.

1. Go to Server Settings → Roles.
2. Click Create Role.
3. Set a name, colour, and permissions.
4. Optionally enable Display role members separately to show this role in the member list.
5. Enable Allow anyone to @mention this role if appropriate.

Common role setup

• Admin — full permissions, trusted moderators
• Moderator — manage messages, kick/ban, timeout
• Member — basic read/write access
• Bot — restricted role for bots

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Assigning roles to members

1. Right-click a member in the member list (or click their profile).
2. Click Roles and toggle the roles you want to assign.

You can also go to Server Settings → Members to manage roles in bulk.

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Setting permissions

Permissions can be set at three levels (from broad to specific):

1. Server-wide — set in Server Settings → Roles
2. Per category — right-click a category → Edit Category → Permissions
3. Per channel — right-click a channel → Edit Channel → Permissions

A channel-level override always wins over the category and server default.

Key permissions to configure

• View Channel — who can see this channel at all
• Send Messages — who can post
• Manage Messages — who can delete/pin others' messages
• Connect / Speak — voice channel access

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Inviting members

To invite people to your server:

1. Click Invite People (top of the server or via Server Settings → Invites).
2. Copy the generated link and share it.
3. Set an expiry and max uses for the invite if needed.
4. You can create permanent invite links for a landing page or social profile.

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Server settings overview

Access via the server name → Server Settings:

Setting	What it does
Overview	Change server name, icon, description
Roles	Create and order roles
Emoji	Upload custom emoji (Vacua+ for animated)
Invites	View and manage active invite links
Members	View all members, assign roles, kick/ban
Bans	View and unban members
Integrations	Connect webhooks and bots
Audit Log	See a history of all moderation actions

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Moderation basics

Timeouts

Temporarily prevent a member from sending messages or joining voice. Right-click a user → Timeout → choose duration.

Kicks

Removing someone from the server without banning them. They can rejoin with a new invite.

Bans

Permanently block a user from the server. Go to Server Settings → Bans to unban.

AutoMod

Enable automatic moderation in Server Settings → AutoMod to block spam, slurs, or custom keyword lists.

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Tips for a healthy community

• Pin important announcements so new members can find them
• Use an #info or #rules channel as the default landing channel
• Set up verification levels (Server Settings → Safety Setup) to reduce bot raids
• Review the Audit Log regularly to stay on top of moderation activity